EASA Aerodrome Management System Regulatory Requirements

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Sofema Online (SOL) www.sofemaonline.com considers the regulatory requirements related to Aerodrome Operator Management.


SUBPART D — MANAGEMENT — AERODROME OPERATORS (ADR.OR.D) ADR.OR.D.005 (Management System) Regulation (EU) No 139/2014

The aerodrome operator shall implement and maintain a management system integrating a safety management system.

The management system shall include:

>>  Clearly defined lines of responsibility and accountability throughout the aerodrome operator, including a direct accountability for safety on the part of senior management;

>>  A description of the overall philosophies and principles of the aerodrome operator with regard to safety, referred to as the safety policy, signed by the accountable manager;

>>   A formal process that ensures that hazards in operations are identified;

>>   A formal process that ensures analysis, assessment and mitigation of the safety risks in aerodrome operations;

>>  The means to verify the safety performance of the aerodrome operator’s organisation in reference to the safety performance indicators and safety performance targets of the safety management system, and to validate the effectiveness of safety risk controls;

>>   A formal process to:

>>   Identify changes

>> Within the aerodrome operator’s organisation,

>> Management system,

>> The aerodrome or its operation which may affect established processes, procedures and services; and

>> Eliminate or modify safety risk controls that are no longer needed or effective due to changes in the operational environment;

Management System Oversight & Review

>> A formal process to review the management system

>> Identify the causes of substandard performance of the safety management system,

>>  Determine the implications of such substandard performance in operations, and

>>  Eliminate or mitigate such causes;

>> A safety training programme that ensures that personnel involved in the operation, rescue and firefighting, maintenance and management of the aerodrome are trained and competent to perform the safety management system duties;

>> Formal means for safety communication that ensures that personnel are fully aware of the safety management system, conveys safety critical information, and explains why particular safety actions are taken and why safety procedures are introduced or changed.

>> Coordination of the safety management system with the aerodrome emergency response plan; and coordination of the aerodrome emergency response plan with the emergency response plans of those organisations it must interface with during the provision of aerodrome services; and 

>> A formal process to monitor compliance of the organisation with the relevant requirements.

>> The aerodrome operator shall document all management system key processes.

The management system shall be proportionate to the size of the organisation and its activities, considering the hazards and associated risks inherent in these activities.

In the case that the aerodrome operator holds also a certificate to provide air navigation services, it shall ensure that the management system covers all activities in the scope of its certificates. AMC1 ADR.OR.D.005(b)(1) Management system (ED Decision 2014/012/R)

Safety Management System

The safety management system of an aerodrome operator should encompass safety by establishing an organisational structure for the management of safety proportionate and appropriate to the size of the aerodrome operator, and the nature and type of operations.

>> The organisational structure should include a Safety Review Board, and depending on its organisational complexity and structure, a Safety Services Office to assist the work of the safety manager.

Safety Services Office

>>  The Safety Manager (see ADR.OR.D.015 and AMC1 ADR.OR.D.015(c)) should be responsible for the operation of the Safety Services Office which should be independent and neutral in terms of the processes and decisions made regarding the delivery of services by the line managers of operational units.

>> The function of the Safety Services Office should be to:

>>  Manage and oversee the hazard identification system.

>>  Monitor safety performance of operational units directly involved in aerodrome operations;

>>   Advise senior management on safety management matters; and

>>   Assist line managers with safety management matters.

Note - Operators of multiple aerodromes should either establish a central Safety Services Office and appropriate safety departments/functions at all aerodromes or separate Safety Services Office at each aerodrome. Arrangements should be made to ensure continuous flow of information and adequate coordination.

Safety Review Board

>> The Safety Review Board should be a high level committee that considers matters of strategic safety in support of the accountable manager’s safety accountability.

>> The Safety Review Board should be chaired by the accountable manager, and be composed of heads of functional areas.

The Safety Review Board should monitor:

>> Safety performance against the safety policy and objectives;

>> That any safety action is taken in a timely manner; and

>> The effectiveness of the organisation’s safety management processes.

>> The Safety Review Board should ensure that appropriate resources are allocated to achieve the established safety performance.

Note 1 - The safety manager or any other relevant person may attend, as appropriate, Safety Review Board meetings. He/she may communicate to the accountable manager all information, as necessary, to allow decision making based on safety data.

Note 2 - Operators of multiple aerodromes should either establish a central Safety Review Board, or separate Safety Review Boards for each aerodrome or group of aerodromes.

In the case of central or group Safety Review Groups, they should ensure that all aerodromes are represented in the Safety Review Board, at the appropriate management level.

Arrangements should be made to ensure continuous flow of information and adequate coordination.

Note 3 - In less complex aerodrome organisations/operations, the aerodrome operator should nominate a person who fulfils the role of safety manager, and who is responsible for coordinating the safety management system (see ADR.OR.D.015 and AMC1 ADR.OR.D.015(c)). GM1 ADR.OR.D.005(b)(1) Management system

Functional Considerations - Safety Review Board — Safety Action Group  ED Decision 2014/012/R

>> Safety Review Board

>> Depending on the size of the organisation, the type and complexity of operations, the responsibilities of the Safety Review Board may be included in other high level committees of the organisation.

Safety Action Group

>> A Safety Action Group may be established as a standing group, or as an ad hoc group to assist or act on behalf of the Safety Review Board.

>> More than one safety action group may be established depending on the scope of the task and specific expertise required.

>> A Safety Action Group should report to, and take strategic direction from the Safety Review Board, and should be comprised of managers, supervisors, and personnel from operational areas.

>> The Safety Action Group should:

>> Monitor operational safety;

>> Resolve identified risks;

>> Assess the impact on safety of operational services;

Ensure that safety actions are implemented within agreed timescales.

>> The Safety Action Group should review the effectiveness of previous safety recommendations and safety promotion.

Next Steps

Please see the following course EASA Airports Aviation Compliance Management and Auditing – 4 Days or email team@sassofia.com for additional information  


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